Academy Privacy Policy

The American Academy of Actuaries (“Academy”) knows that you care how your information is used and shared. We appreciate your trust that we will use your information carefully and sensibly. This Privacy Policy (“Policy”) describes our policies with respect to information that  you may provide or that we collect through the website at actuary.org (“Website”), as well as through other channels, such as the information you submit when you join the Academy. Our Terms of Use (“Terms”), which are incorporated into this Policy by this reference, further describe the Terms governing your use of this Website.

By visiting  our Website or providing your information to us, you are accepting the practices described in this Policy.

The Academy may amend this Policy at any time without notice to you. Changes to this Policy may affect the way we use the information collected about you, including personally identifiable information provided by you. The date of the last revision to the Privacy Policy will be indicated by the “Effective Date”. Please visit our Website to obtain current information about our Policy.

PRIVACY POLICY SUPPORT

If you have an inquiry or concern about our Policy, please contact us at contact@actuary.org.

INFORMATION WE COLLECT AND HOW WE USE IT

The information we collect generally falls into two categories: (1) personally identifiable information (“PII”) that you voluntarily provide to us, and (2) tracking information collected as you navigate through the website (“Non-PII”).

PERSONALLY IDENTIFIABLE INFORMATION

PII is information that identifies you. Among other items, we may collect your name, title, employer name, and email address. We collect this information only when you choose to provide it

to us. For example, we may collect and store your PII if you decide to sign up to receive emails about the regular updates to this Website or apply to be a member of the Academy. We use this information to process your request and provide member services.

NON-PERSONAL INFORMATION

Non-PII is information that our technology collects, without identifying you. When you use the Website, we may collect tracking information such as your browser type, the type of operating system you use, the domain name of your internet service provider, and pages visited on the Website. We collect this information for aggregate reporting on Website activity and for identifying possible sources of Website abuse. For example, we may want to know how long the average user spends on the Website or which pages or features get the most attention.

When we collect this information, we endeavor to make any personally identifiable information non-personally identifiable by combining it with information about other individuals or by removing characteristics that make the information personally identifiable to you. The Academy reserves the right to share with third parties aggregated information about you and other visitors to our Website. We share this information in order to improve our Website and develop content and services that may be of interest to you.

The Academy may share non-PII with business partners or other third parties with the same focus on improvement of services and access to relevant programs and benefits.

SHARING OF INFORMATION

We may disclose your PII with third parties for the purposes of conducting Academy operations, delivering, improving, and customizing our member services, and for other legitimate purposes permitted by applicable law or otherwise with your consent. We may share your personal information in variety of ways, including but not limited to the below:

1. We may disclose your PII data when required by law, wherein we have a good faith belief that such an action is necessary to comply with a current judicial proceeding, a criminal investigation, a court order, or legal process. We may also share your PII if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of the Terms of Use, or as otherwise required by law.
2. All Academy members are listed in the Academy’s online membership directory. You may limit the information available in the Academy’s online membership directory; however, at a minimum, the Directory will include your name and Academy membership designation and your join/reinstatement date. Unless you specifically opt out of the Academy’s directory showing your email address, it will also be included in the public directory. Academy members can designate other information they would like to show in the Academy’s directory by updating their Academy membership profile in the Member Only section of the Academy’s website.
3. We may share information about your Academy membership with other U.S. based actuarial organizations and may disclose limited personal data to other actuarial organizations affiliated with you if they have a reasonable interest in the information.  We may also disclose information about your membership status to third parties, including employers and prospective employers, upon request.
4. We may share your personal information with authorized service providers that perform certain services on our behalf. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such information for any other purposes.

USE OF COOKIES

A cookie is a small text file stored on a website visitor’s computer or mobile device when visiting a website, for the purpose of identifying that browser during interaction on the website. The cookie will help the website recognize the device and enable certain functions. Web beacons and similar technologies act in a comparable manner. The Academy uses the term “cookies” to refer to all technologies that collect information in this way. The Academy may use cookies or anonymous identifiers to collect the following types of information:

1. Device Information. We may collect device-specific information (such as your hardware model, operating system version, unique device identifiers, and mobile network information including phone number) when you visit this website.
2. Log Information. When you visit this Website, we may automatically collect and store certain information in server logs or in your browser. This may include: details of how you used our Website, such as your search queries and content you accessed; your internet protocol address; device and event information such as hardware settings, browser type, browser language, the date and time of your request and referral URL; and cookies that may uniquely identify your browser.
3. Transactional Information. When you perform an online transaction, we may store information in your browser required to complete the transaction such as a session identifier.

This website does not currently implement any third-party cookies. You can choose to disable cookies. Allowing cookies will provide a user with the best possible experience on this Website. If you choose to disable cookies, certain sections of the website may not work properly. If you use different devices to view and access this Website (e.g. your computer, smartphone, tablet, etc.) you will need to ensure that the browser on each device is adjusted to suit your cookie preferences.

OPT OUT OR CHANGE INFORMATION

If you do not want to receive certain emails from us, you may opt out by adjusting your member profile in the membership section of the Website. However, if you are a member of the Academy, the Academy retains the right to communicate with you for other purposes related to your membership and/or transactions initiated by you, such as renewal of your membership and votes submitted to the membership for approval via email or other electronic means.

If you need to review, change, or update your personal information, you can do so by adjusting your member profile in the Member Only section of the Website.

Due to production and system timelines, it may take some time to process a request to unsubscribe from our newsletters.

SECURITY OF INFORMATION

The Website has industry-standard security measures in place to protect the loss, misuse, and alteration of the information under our control. While there is no such thing as “perfect security”

on the internet, we will take all reasonable steps to ensure the safety of your personal information.

INTERNATIONAL USERS

The Website is operated, in whole or in part, from the United States. By using this Website, regardless of where you live in the world, you consent to have your personal data transferred to and processed in the United States and allow us to use and collect your information in accordance with this Privacy Policy.

THIRD PARTY LINKS

The Website may also contain links to other third-party websites that are not under our control. These websites may have their own policies or no policies at all regarding privacy. You should review these policies before providing information to them. We have no responsibility for linked websites and provide these links solely for the convenience and information of our Website visitors.

TERMS OF USE, NOTICES, AND REVISIONS

If you choose to visit and/or use the Website, your use, visit, and any dispute over privacy is subject to this Policy and our Terms of Use, including limitations on liability and damages, application of the law of Washington, D.C., and resolution of any disputes in Washington, D.C. If you have any concern about privacy on the Website, please contact us with a thorough description, and we will try to resolve it. Our business changes constantly, and this Policy, the Terms of Use, and the Website will continue to change. You should check the Website frequently to see recent changes. Unless stated otherwise, any revised Policy will replace the prior Policy and will apply to past and current visitors.